Doyle Logo
One-Day Quote

ACA Compliance Made for Franchisees

Big Box Providers Get Franchise ACA Calculations Wrong with One-Size-Fits-All Technology

Affordable Care Act (ACA) compliance is more complex than many franchise owners realize. Even with multiple EINs or mostly part-time staff, you might be considered an Applicable Large Employer (ALE) based on IRS full-time equivalent (FTE) calculations. 

Big Box providers often miss these details, leading to costly fines from the IRS. Doyle provides the expertise needed to avoid these penalties.

Request Demo
Franchisee Workers in a Variety of Industries

Is Your Provider Calculating ACA Correctly? Many Aren’t.

Miscalculations and penalties are common when franchise complexities are oversimplified. 

Partnering with Doyle means white glove expert guidance preventing errors and ensuring peace of mind.

Doyle's Proven ACA Compliance Strategy

Step 1

ACA Penalty Relief
& Prevention​

Doyle keeps you compliant to avoid fines, but if previous providers filed incorrectly or miscalculated, we ensure you’re not overcharged.

Step 2

Determine ALE Status & Coverage Needs

Accurately determine your full-time equivalent employees to ensure you’re meeting ACA coverage requirements.

Step 3

File Correctly
& On Time

Ensure compliance with precise 1095 form distribution, IRS e-filing, and correct use of safe harbor codes. 

Doyle is Trusted by Franchisee Owners from Brands of All Sizes and Industries

mcdonalds-logo
gnc-live-well-logo
dairy-queen-logo
marcos-pizza
deka-lash-logo
smart-level-concrete-logo
burger-king-logo
comfort-dental-logo
biggby-coffee-logo
paul-davis-logo
skyline-chili-logo

ACA Penalty Relief & Prevention

The Affordable Care Act (ACA) requires employers to provide affordable health insurance to 95% of full-time employees. Not complying can lead to major penalties.

Doyle keeps you compliant to avoid fines, but if your previous provider filed incorrectly or you miscalculated, we ensure you’re not overcharged and help with IRS penalty responses.

IRS Penalties

The IRS can impose 4980H(a) penalties for not offering minimum coverage and 4980H(b) for not providing affordable coverage.

Compliant Health Plans

Choose the right Safe Harbor—like FPL, ROP, or W-2 Wages—to determine if your employee health plans meet affordability standards under ACA.

Compliance Audit

Doyle will perform a retroactive audit of your HR data to find errors and prevent future penalties. Even without a notice, fines may still be building.

Handling IRS Notices

Receiving IRS Letters 5699 or 226J means your ACA filings are in question. Ignoring these notices increases fines. Doyle helps you respond to mitigate penalties.

Determine ALE Status & Coverage Needs

An Applicable Large Employer (ALE) has 50 or more full-time equivalent (FTE) employees, including part-time staff. Doyle helps you calculate your workforce to confirm your ALE status. 

If you are an ALE, you must provide affordable health insurance to full-time employees. We guide you in accurately assessing your workforce and understanding the coverage requirements under the Affordable Care Act.

Identify Number of FTEs Based on IRS Guidelines

It's not just full-time employees. Part-time hours contribute to your FTE count, impacting your ALE status. Doyle tracks all hours to ensure precises FTE calculations.

Employer Shared Responsibility

As an ALE, you must offer affordable, minimum-value health coverage to full-time employees or face penalties. Doyle ensures you meet these requirements.

Multiple EINs, One Owner

Having multiple EINs doesn’t exempt you from ACA rules if you’re the same owner. Doyle ensures compliance across all entities.

Prove Offer of Coverage

If an employee declines your health coverage, you need proof of the offer. Doyle helps you document this with a signed Acknowledgement of Offer.

Understand the 13-Week Rule

Employees rehired after 13 weeks can be treated as new hires for ACA compliance. Doyle monitors this to prevent classification errors.

Self-Funded Insurance Plans

All businesses with self-funded insurance plans must report to the IRS under ACA rules. Doyle helps you meet these requirements.

File Correctly & On Time

Filing ACA documents accurately and on time is crucial to avoid penalties. Doyle handles the entire filing process for you, ensuring every detail is handled correctly.

Year-End Filing

Doyle handles ACA compliance with 1095 form distribution and IRS e-filing, to ensure deadlines are met.

Safe Harbor Code Assistance

Doyle assists with selecting the correct Safe Harbor codes for so your filings are correct.

Proactive Monitoring

We track employee hours monthly to maintain accurate ACA status and ensure ongoing compliance.

Electronic Filing

If you have over 10 forms, you must e-file. Doyle manages this process to meet IRS requirements.

Doyle Delivery Promise

  • No 1-800 Numbers
  • No Chatbots
  • No Back Office Headaches
Doyle HCM has been instrumental in helping my clients process and receive the Employee Retention Credit [ERTC]. Their communication and assistance throughout the entire process was vital in determining the needs of each individual client. I am so thankful that I found Doyle HCM for both ERTC and Payroll.

Casie Marlow

President

Marlow Financial Group Inc

Doyle HCM has been an amazing partner for both of my businesses. As a business owner in the Columbus community, it is a great feeling to have a local partner that understands our business goals and is always there for support. Great people and great service!

Krista Guagenti

Owner

Deka Lash and Panacea Luxury Spa

Moving over to Doyle HCM has helped us in more ways than we imagined. From implementation to support, they have been a great asset to our business and have handled our multiple locations with excellence. I would recommend Doyle HCM to any franchisor who is looking for a true partner for payroll.

Cliff Galloway

Owner

Wingstop

Doyle HCM always makes us feel like a VIP client. Having employee onboarding, payroll, benefits administration, and HR under one roof is crucial for organization and efficiency. We can’t say enough about the responsiveness of the processing team and the personalized service we get at every turn. Doyle HCM is the answer if peace of mind is your goal.

Irene Malfregeot

Owner

Così

The Doyle HCM team helped me tremendously when we acquired our most recent location. They acted as an extension of my team to make sure that the transition went as smoothly as possible on the back-end operations of the acquisition. Their team was always available for any questions or concerns before, during and even after the acquisition.

Andre Hill

Owner/Operator

McDonald's

Doyle HCM showed up at the perfect time and has demonstrated that they want to be true partners for every one of us multi-unit franchisees who are looking for back-office efficiencies. We look forward to the 21st century technology and forward-thinking mindset that Doyle HCM brings to the table.

Robert Baxley

Owner

Zaxby's

The Doyle HCM and Columbus Clippers partnership has been great for both our organization and the community. Working with a local team of payroll and HR experts has been a game changer for our organization. In addition to our business partnership, they have been first class partners with us that represent the Columbus community and our organization’s values.

Ken Schnacke

President & GM

Columbus Clippers

Prior to moving to Doyle HCM payroll each week was a frustrating nightmare. Now that I am on board with Doyle HCM I don’t even think about payroll anymore. It is that seamless.

Jen Mundwiler

Owner

JCL Home Care LLC

True Business Partners – The leadership team at Doyle HCM played a critical role in helping CCS Construction manage our recent stage of hyper-growth. Far beyond the ‘stated list’ of services provided, Doyle HCM engaged with us as a service provider and a consultant. They took action that allowed us to avoid some pitfalls.

Rick Galloway

Director

CCS Construction